Our friends as the Australasian Fleet Managers’ Association have provided a timely reminder and overview of modern fleet management Health & Safety. Copied here for your convenience:
Fleet managers are an integral part of an organisation, irrespective of the internally or externally operated vehicle fleet. The role is a multi-faceted one, ranging from daily paperwork and reporting, to watching the horizon for future developments in technology, the automotive industry, finance, taxation, occupational health and safety and many other areas.
Depending on the nature of the business under which he or she works, the role sees increasing demand for flexibility, agility and responsiveness in that organisation’s discourse. The ability to necessitate change based on evidence and strategy is essential in a society of constant change.
Communication skills are important. Given the varying levels of inter-organisational involvement, being able to cooperate and engage with others in a range of departments, from finance and corporate to labour and clerical, strong inter-personal connections and understanding make for good outcomes.
These communication skills not only allow organisational functionality, they enhance business prospects and add to the company’s bottom line. A fleet that is kept up to standard, meeting and exceeding the expectation placed on it, and runs efficiently and effectively keeps the gears turning on all levels.
Likewise, staying in tune to the objectives, marketing strategies and mission statements of a business or projects within, ensures the fleet performs in the same manner. A fleet of poorly serviced, uneconomical and impractical vehicles, for example, would contradict a company’s commercial vision that emphasises environmental sustainability or corporate social responsibility. A fleet manager must also be conscious of maligning with unethical business structures, brands or operations, and wearing the effects of another party’s poor reputation which can reflect on the organisation’s best interests.
All actions and relationships a fleet manager makes and develops also need the common interest of safety which needs to be present in every aspect of the fleet, no matter how significant. With safety as the paramount concern for a fleet’s operation, every area within an organisation operates at its optimum.
Scott Murray also provides an overview of the self-assessment tool for extra workplace road safety and fleet management health & safety generally:
To continually strive for the safest and most effective operation of a company or organisation’s fleet, assessing one’s performance is a resolute method for fault-finding, developing alternative strategies and mitigating risk as outlined in Chain of Responsibility. The Self-Assessment Tool (SAT) is designed for exactly that.
In the fracas of daily fleet management, it can become overwhelming to keep a handle on the overall performance and status of the fleet itself. With the fatal occupational injury statistics linked to the work-based vehicle fleet, it’s the responsibility of the fleet manager to identify and fix any holes in the organisation’s fleet operation.
Benchmarking the organisation against itself is a low-key but highly informative method for preventing calamity. Not only can the SAT cover the company as a whole entity, but it can be tailored to apply strictly to a certain segment, or specifically to the fleet itself. Making this investment actively demonstrates best practice and averts workplace risks.
Areas the SAT covers include the monitoring and investigation of at-fault crashes to put in place strategies to prevent similar circumstances in future. Having a system in place to select and recruit safe drivers, conduct vehicle and employee safety programs, plus identifying and conducting evaluations of programs, vehicles and employees/drivers again demonstrates a proactive safety culture and the ability to apply best practice in fleet management health & safety.
Having vehicle selection and procurement guidelines and conducting consistent fleet maintenance, recognising the risk-avoiding benefits of journey planning and safe routing for staff, and providing your organisation with informative reports and feedback on the fleet’s performance has inherent positive cultural safety benefits for the whole organisation. Knowing thyself is a powerful tool.
Plan and drive to stay alive – you can count on us to keep you up to date with current thinking on fleet management health & safety.